Lone Star Military Vehicle Preservation Association Meeting Minutes
1900 Hours, 19 May 2010
Camp Mabry - Austin, Texas
Call to Order: 1901 hrs
Members present: Rory C, Toby C, Clint D, Charles H, Ed H, Madison H, Rick H, Danny K, Lee K, Jeff M, Ralph M, Sam R, Hub R, Charlie S, and Fred W Apologies to any not mentioned here.
Presidents Comments:
Reported to National that we have 71 members with 33 also being National MVPA members, their response was that we only have 18 current shared members!
Donations at Temple totaled $10.56
Former Members removed from the database: Ken Weiss, Jerry Baugh, Rich Anderson, Ray Bier, Melanie Grooms and Morgan Montalo
New Members added to the database: Les Davis, Austin (joined at Temple), Allen Hamblin, Red Rock (joined at Temple) Hub Ratliff (renew)
Introductions - Guests, New Members: Burton C
Treasurer’s Report: Toby C- Current balance $2834.49, plus any monies collected at the meeting
Toby C had a long talk with our insurance company and several facts were learned! Our insurance covers the club as an entity ONLY! ALL members participating in an event are solely covered by their own personal insurance policies, and are solely financially responsible. Our club insurance only protects the club as an entity from litigation. ALL riders in vehicles, including in the bed, must be seated in a seat (factory or improvised), and ALL riders must me carried free of charge (we are NOT for hire). Donations to the general club for general club participation are acceptable but not specific donations for rides that could be construed as payment for services. ALL members participating in an event MUST have their OWN personal insurance! IF a member learns of an event to participate in please advise Events Director Danny K so the event can be put on the official roster, making the event an official club event, even if only one member is in attendance.
The insurance coverage was discussed at length and it was decided by the club that any insurance we can have is a good idea, a motion to continue our club insurance was made, seconded, voted on and passed. The Club will continue to carry insurance.
Quartermaster Report: John K- absent
Website Report: Rick H,- Do we want to add a new calendar feature to the website? Response was weak, we will have the calendar for a trial period. Do we want to have the Club Roster and contact information for all Members available in a password protected file on the website for Board access? Voted on and approved by the Club Members in attendance. Please advise via email any website changes thought necessary, please email any "motor pool" changes.
Newsletter Report: DONE, and posted on the website, CD copies available from Sam R. Next one coming July 2010
Recent Events
- Round Rock fundraiser (24 April): Attended by Rory C, David C, Scott P and Lee K. Great crowd response, kids always love trucks, there will likely be more!
- Wounded Warrior (purple Heart) (24 April): Attended by Madison H, a good event, many appreciative Veterans, we need to find more new, younger members!
- Kings Hobby Shop book signing (2 May): Attended none
- Temple Airsho (30 April-2 May): Discussion put off till June meeting by Danny K
- Cars and Coffee car show (25 April): attended none
- Hondo CAF Fly-In (15 May): Attended Sam R, Scott P, Mark C and Juli C and JD with Father, two Alamo members also in attendance. Great show! We were VERY well received and have been invited back for the next show!
Upcoming Events
- Lions Club Festival/Car Show Spicewood Texas (22 May)
- Close Assault 44, Camp Mabry (29-30 May)
- Cars and Coffee car show Leander (30 May)
- Founder's Day Parade, Lockhart (12 June)
- Club meeting (16 June)
- Korean Veterans ceremony State Capitol (25 June) no vehicle display at this time
- Presbyterian Church Korean War display (27 June)
- Lakeway Independence Day Parade (3 July)
- MVPA National Convention, Topeka Kansas (8-10 July)
- LBJ Ranch Fly-In (18 September)
- BSA Camporee, Texas Expo Center (8-10 October)
Old Business:
NONE
New Business: NONE
Announcements: NONE
Adjourn: 2101 hours