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**DRAFT** Lone Star Military Vehicle Preservation Association Meeting Minutes – December 17, 2003 Call
to Order – 7:22 p.m. General
introductions were made of members present and special guest, Sue McDonald, was
introduced. Members in attendance
included: Jim H., Jeni L., Danny K., Scott S., John A., Claude V., Rick H., Jeff
M., John K., Scott C., John S., Herb T. and Tim W. Minutes
of the October and November meetings were reviewed and unanimously approved. The Treasurer’s Report was
presented by Jeff M. Year-to-date
income was noted along with year-to-date expenses.
No problems or concerns were raised regarding financials.
Membership numbers were reported along with the estimated percentage of
members of the chapter who also belong to the national MVPA. Members of the Lone
Star MVPA were noted as 61 with 17 not belonging to National.
It was also pointed out that 15 memberships are due to expire at the end
of December. The National
membership percentage was reported as approximately 72%.
Specific amounts were provided regarding insurance expenses, T-shirt
costs, and web site expenses. A
discussion followed regarding the need to balance expenses with revenue.
Highlights of expected revenue were discussed including T-shirt sales,
membership renewals, and possible sales items. Scott
S. reported on his ongoing efforts to further enhance the content and
functionality of the web site. Scott
S. updated the club on the migration to a larger server and the club was
informed of the new after action report submission mechanism and changes to the
past events page. A short
explanation was provided on how to submit after action reports using the web
site enhancements. Tim
W. and Jeni L. reported on the status of the newsletter.
Copies of the Summer and Fall issues were provided to members in
attendance. It was estimated
that the Winter 2003 issue would be in production at the end of December and out
as soon as possible thereafter. Articles from the members were requested with emphasis on the
need for submissions to go into the War Stories section.
Special thanks was expressed to Glen V. for the outstanding articles he
has provided for the Shade Tree Section. No
after action reports were needed for recent events in that club members had not
participated in any events since the November meeting. Upcoming
events were outlined by Danny K. based on available information and included the
following:
Monster Truck Show 1/10 – 11/04
Boy Scout Parade 2/7/04
Taylor Event 4/24/04 Danny
received input on who would be interested in attending these events with special
emphasis on the Boy Scout Parade. The
issue was raised as to whether to carry Pack 395 at the Boy Scout Parade and who
would be available with vehicles. After a brief discussion, a motion was made, seconded, and
passed to carry Pack 395 in the Boy Scout Parade.
Commitments were received from six members present.
Additional discussion followed on the Taylor event and it was determined
by consensus to wait to commit until the event is closer and individual
schedules are more fully developed. It was further noted that as
in the past additional information will be provided at future meetings, on the
web site, and by email as needed. Non-dues revenue was revisited. Discussion included club T-shirts, camera sales, temporary
tattoos, and linked machinegun brass. Costs
and potential revenue were outlined in regard to the machinegun brass.
Additional research was recommended. Tim W. explained the bylaws
requirements for holding elections and indicated that the current officers were
willing to serve another year. In
the absence of Toby C., Danny K. assumed the duties in regard to nominations and
elections. Nominations were
solicited from the floor, but aside from the 2003 officers, no additional names
were proposed. Nominations were
closed. A vote was held for
officers and the 2003 officers were unanimously elected.
It was noted that the officers would be formally installed at the January
2004 meeting. National news was highlighted
for the members present. The
members were reminded of the International Convention in Mobile, Alabama.
Danny K. explained that Robert Lihani, the producer of the History
Channel’s “Mail Call” show was putting together a MVPA promotional video
and that footage was needed from the Chapter.
It was noted that footage of the 2003 Veterans’ Parade was available
from Austin Channel 24 News and that club member Don L. may have other footage. The Most Valuable Participant
Award was discussed and Tim W. explained the history of the award and noted the
names of prior recipients. The
selection criteria was explained and the award was bestowed upon Danny K. for
his efforts as Events Coordinator, as well as his consistent involvement at club
meetings and events. The members
were also reminded of Danny’s constant membership recruiting efforts. Danny was thanked for his dedication to the club and given a
2003 bar to be added to his award from 1999.
It was pointed out that Danny joins Scott as the only other two-time
recipient of the award. Old business was addressed.
Tim W. announced the continued availability of the newly designed club
shirt and members were encouraged to pick one up. Danny K. revisited the costs and options associated with the
display cabinet project after explaining that the club has permission to build a
case for the museum to display club items.
Danny summarized efforts on the bidding process and construction options.
The matter was deferred until more information on the bids becomes
available. New business was discussed with
the primary focus on how to make the club meetings more enjoyable and beneficial
to the members. Questions were
raised about periodically holding meetings at a different location in a more
social environment. The consensus
of those in attendance was that a more socially oriented meeting would be well
received if held perhaps once each quarter.
The favorable impression made on potential members by holding meetings at
Camp Mabry was noted as well. The
practice of having speakers at meetings was also discussed and supported.
It was suggested that speakers be invited during slower times of the year
when the club has fewer event commitments.
It was also suggested that a Reserve unit be asked to perhaps give the
club members a first-hand view of some of the vehicles available to them.
The Executive Committee was directed to take these suggestions under
advisement and to implement them to the extent possible. Announcements followed.
Danny K. announced the availability of National membership applications,
as well as the availability of Lone Star MVPA business cards and nametags.
A short discussion followed about the club koozie and costs of having
additional ones made for a set up costs of $35 and a unit price of $1.10 with a
minimum order of 250. It was announced that at the upcoming MVPA Convention, Expert
Driver Awards would be passed out. Members
were encouraged to take the necessary steps to qualify.
An update was provided on club member Robin P. and her developing USAF
career as a fighter pilot. Danny K. announced the availability of an International
Historic films catalog. It
was also announced that an assortment of caps was available for those who were
interested. At the conclusion of
announcements, John A. inquired about the possibility of involvement in the
D-Day ceremonies in June 2004. Tim
W. provided an update and a possible action plan.
John S. suggested exploring the feasibility of using a MAC flight to get
the jeeps over to Europe. A brief
discussion followed. Another
question was raised regarding the status of the creation of the Alamo Chapter of
the MVPA. Danny K. updated the
members with the limited information available and possible points of contact
for more information. Questions
were raised about Operation Blue Santa and Toys for Tots deliveries.
Danny K. provided some information and volunteered to send out an email
with any additional details he can obtain. A motion was made, seconded, and
unanimously passed to adjourn. The
meeting adjourned at 8:37 p.m.
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