Star Military Vehicle Preservation Association
I - Identification
name of the association is Lone Star Military Vehicle Preservation Association,
hereinafter called the “Club.”
II - Purpose
promote the awareness of, and interest in the history and preservation of
military vehicles and equipment.
III - Membership and Meetings
1 - Classification
membership shall consist of the following classifications: a) Active, b) Complimentary, c) Inactive.
Active membership shall be open to individuals who support the purposes
of the club.
Complimentary memberships shall be given on a discretionary basis for a
limited duration as determined by the Executive Board.
Inactive status shall be used for any member that does not fit any
criteria listed above.
2 - Application for Membership
seeking membership shall furnish information on a standardized application form
obtained from the Treasurer. The
completed application form must be returned to the Treasurer with a check
payable to the Club in the amount of the first year’s dues for such membership
3 - Privileges
members in good standing shall be eligible to hold office, elect officers, vote,
serve on committees, and participate in the organization’s activities.
4 - Change of Address
members should notify the Secretary of any change in status, name, address,
phone number, etc. If mail is
returned to sender on two occasions, there will be automatic cancellation of
5 - Discipline/Expulsion
Executive Board may suspend or expel or reinstate a member at which time it will
notify such member.
1st offense: Verbal notification to member and President.
2nd offense: Written notification to member, President and the
3rd offense: Expulsion.
accused member shall be notified in writing of the action and shall have the
privilege of being present at a special or regular meeting of the Executive
Board, at which the charges will be considered.
member may be expelled by a three-fourths vote of the Executive Board.
6 - Withdrawal
member may withdraw from the club after fulfilling all obligations to it by
giving notice of such intention to the Secretary, which notice shall be
effective upon receipt.
member’s rights, title and interest in and to the Club shall cease on the
termination of his/her membership.
7 - Regular Meetings
shall be a monthly regular meeting. The
Executive Board may modify this schedule as needed. Notice of such meeting shall be given each member at least 30
days before the meeting or as soon as possible.
8 - Special Meetings
meetings may be called by the President or the Executive Board.
Upon written notice of one-third of the membership, the President shall
call a meeting. Notice of special meetings shall be given to the members as
soon as possible.
9 - Majority/Quorum
any meeting, five (5) members in good standing including the President or
his/her designee of the Club, shall constitute a quorum for all purposes.
The act of the members present in person with a qualified quorum at any
meting shall be the act of the full membership.
matter brought before the membership is approved by the membership if it
receives the affirmative vote of the majority of persons present in person at
any meeting the quorum requirement is met.
every meeting of members, each Active member shall be entitled to vote in
person. All elections shall be had,
and all questions decided by a majority of the votes present in person with a
10 - Compensation
shall not receive any salary for their services as such, but by resolution of
the Executive Board, the Board shall have the power in its discretion to
contract for and to pay to members rendering unusual or special services to the
Club compensation appropriate to the value of such services, subject to the
approval of the members present at a regular meeting.
IV - Dues
Active member shall pay on or before December 31, of each calendar year an
annual dues as from time to time established by the Executive Board and approved
by the membership.
will lapse automatically upon non-payment of dues provided the member has been
notified by the Treasurer at least one month in advance of such action.
memberships on or prior to 06/30 of the calendar year shall not be pro-rated.
New memberships after 06/30 of the calendar year shall be one-half (1/2)
of the annual dues for membership.
dropped from the Club (Inactive status) for non-payment of dues may be
reinstated only when they submit the dues then due for the current dues period.
V - The Executive Board
Executive Board shall consist of the elected officers and the committee heads.
Executive Board shall handle the regular business of the organization.
3 - Meetings
meetings of the Executive Board shall be held no less than annually but called
meetings may be conducted ‘at will’ by the Executive Board.
4 - Quorum
quorum for conducting the business of the Executive Board shall be not less than
two-thirds members of the board empowered to vote.
VI - Officers and Committee Chairpersons
shall be the following elected officers:
Vice President or Vice President(s)
Secretary (may be subdivided to provide for a recording secretary and
Treasurer (may be combined with the Secretary duties)
officer who does not comply with assigned responsibilities may be relieved of
office by majority vote of the
Executive Board. Appointment of a
replacement shall be made by the Executive Board with approval of the
heads of committees shall be appointed by the President immediately after
installation of the Executive Board. They
are approved by the elected Executive Board.
VII - Elections
1 - Nominations
nominating committee consisting of a chairperson and one member shall be
appointed by the Executive Board four (4) months prior to the regular elections.
of the nominating committee shall be made at the October meeting.
nominee must be an Active member in good standing with a minimum of six (6)
months membership to be considered.
from the floor will be in order at the same meeting when elections are
2 - Elections
nominating committee shall conduct the elections according to the procedures set
up in the standing rules.
Active member present will have one vote each for each of the positions on the
3 - Term of Office
shall be elected for a term of one (1) year, to serve from the time of
installation in January until the succeeding installation of officers in January
the following year.
4 - Transition of Administration
shall be a meeting of the Executive Board immediately following installation.
It should include the outgoing and incoming officers and the committee
chairpersons. Upon the introduction
of new business; the gavel, BY-LAWS/charter, and files are turned over to the
newly installed President, who then becomes the presiding officer.
VIII - Duties of Officers
1 - The President shall:
preside at all meetings of the Executive Board and general meetings of
the organization, and at any special meetings;
appoint the committee heads;
make interim appointments as needed with the approval of the Executive
sign all contracts with the recording Secretary after approval of the
serve as an ex-officio member of all committees except that of the
nominating committee; and
call a special meeting when it is necessary.
2 - The Vice-President shall:
perform the duties of an absent President, and;
perform such duties as are assigned by the President.
3 - The Secretary shall:
record the minutes of all proceeding of the Board and membership
with the President, shall sign all contracts for the Club.
4 - The Treasurer shall:
have charge of all the funds of the organization;
maintain a specific, non-comingled account for Club finances,
make an annual financial report to the membership;
deposit membership dues and income for the Club; and,
provide for Club distributions as required.
IX - Miscellaneous
1 - Receipt of Contributions
Executive Board may accept on or behalf of the Club any contribution, gift,
bequest or devise for the general purposes or for any special purpose of the
2 - Dissolution
No dividend shall be paid and no part of the income or proceeds of the
Club shall be distributed to it’s members, directors or officers excepting
compensation in a reasonable amount for reimbursement for expenses.
No member shall be entitled to share in the distribution of any of the
Club assets upon dissolution of the Club. All
members of the Club shall be deemed to have expressly consented and agreed that
upon such dissolution or winding up of the affairs of the Club, whether
voluntary or involuntary, the assets of the Club after all debts have been
satisfied then remaining in the hands of the Executive Board, shall be
distributed, transferred, conveyed, delivered and paid over to an organization
with similar purposes, if any exist, or, to a museum which preserves military
vehicles and memorabilia, provided such organization then qualifies under the
provision of Section 501c(3) of the Internal Revenue Code and its regulations.
If there is no such organization or it does not qualify, the Executive
Board shall transfer the remaining property to such other military vehicle
organization or museum or other similar organization as may qualify under
Section 501c(3) of the Internal Revenue Code.
notice required herein to any member and all statements, demands and other
communications shall be in writing and such notice either may be delivered
personally to such member or may be sent by United States mail, postage
pre-paid, and addressed to the member to whom notice is to be given as such
member’s address as it appears on the records of the Club.
notice given pursuant to this Article, if mailed, shall be deemed to have been
delivered when deposited in the United States mail.
Executive Board has final authority to act in all matters concerning the Club,
subject to these BY-LAWS and appropriate state law.
X - Rules and Regulations
otherwise reserved, restricted or prohibited by the BY-LAWS, the Executive Board
shall have the power to adopt and enforce rules and regulations as they
determine necessary for the operation of the Club.
XI - Amendments
may be made to the BY-LAWS by a quorum majority of the members present at any
regular meeting or special meeting of the members, provided that there is notice
of such meeting which states that such amendment is to be considered.
and ADOPTED this 17th
day of January, 2001
, by the undersigned as the Executive Board of this Club.